Job Description

Mac Haik’s Southway Ford – Brand New Fleet Facility Mac Haik’s Southway Ford is not looking for “just another employee.” We are hiring a high-caliber professional who takes pride in organization, communication, and delivering exceptional service. This is a frontline administrative role inside our brand-new, state-of-the-art fleet facility, where professionalism, attention to detail, and accountability are non-negotiable. If you are someone who:

• Naturally takes ownership
• Communicates clearly and confidently
• Stays organized under pressure
• And wants to build a long-term career—not just earn a paycheck

…we want to meet you. What Makes This Role Different This position is more than answering phones and entering data. You will be the operational backbone of our service department, ensuring every interaction and every transaction is handled with precision and care. You will also have the opportunity to learn the service and automotive operations side of the business, opening the door for career advancement into leadership or advisor roles. Key Responsibilities

• Serve as the first impression of our service department—in person and over the phone
• Accurately collect and manage customer and vehicle information
• Document customer concerns with clarity and attention to detail
• Coordinate scheduling and service flow to keep operations efficient
• Prepare estimates and ensure accuracy in repair orders
• Support Service Advisors and technicians with administrative coordination
• Track vehicle progress and proactively communicate updates
• Review and finalize invoices with precision
• Deliver clear, professional explanations of completed work and charges
• Maintain organization in a fast-paced, high-volume environment

Who You Are We’re looking for someone who stands out, not blends in.

• Highly organized and detail-driven
• Polished communicator (both written and verbal)
• Energetic, confident, and professional
• Comfortable managing multiple priorities without losing accuracy
• Tech-savvy and quick to learn new systems
• Customer-focused with a problem-solving mindset, not just a “task” mindset
• Reliable, accountable, and career-oriented
• Bilingual (Spanish and English) is a plus

No automotive experience required — we will train the right person with the right mindset. Minimum Expectations

• High school diploma or equivalent
• Ability to stay on your feet for extended periods
• Comfortable working in a fast-paced environment where standards are high

Compensation & Benefits

• Competitive pay (based on professionalism and capability)
• Flexible scheduling options
• Health insurance
• PTO & sick leave
• 401(k)

Why Join Southway Ford?

• Work in a modern, state-of-the-art facility
• Be part of a high-performing, professional team
• Gain valuable operational experience in a growing industry
• Build a long-term career path, not just a job

Final Note to Applicants We are serious about building a strong team. If you are looking for a role where effort is optional or details don’t matter, this is not the position for you. If you are ready to grow, learn, and perform at a high level, we encourage you to apply.

Job Tags

Full time, Flexible hours

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